Expanded Math Access Program (EMAP)

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RFP Documents RFP Document (PDF) | RFP Document (Word) RFP Submission Documents (PDF) Cost Proposal Spreadsheet (Excel) Questions and Answers – Posted 1/29/20

The New York State Education Department (NYSED) Office of Curriculum and Instruction and the Office of Educational Design and Technology are seeking proposals from qualified vendors with demonstrated knowledge, expertise, experience, and capacity to provide access to an online platform that offers standards-based, mathematics games and activities to promote math fluency and love of math within the elementary grades (K-5) at no cost to students or schools, as well as develop and facilitate a statewide mathematics tournament for students in grades 1-5. The online program will give approximately 2.1 million licenses to students (1 million), educators (100,000), and families (1 million) throughout NYS Public, Charter, and Religious and Independent Schools.

Eligible bidders for this RFP include for-profit and not-for-profit organizations and institutions of higher education (IHEs).

Subcontracting will be limited to forty percent (40%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP Document (PDF).

NYSED will award one (1) contract pursuant to this RFP, for an amount no higher than $1,500,000 per year. Funding beyond Year One will be contingent upon the State Legislature appropriating funds. Please keep in mind that this RFP employs a “best value” method of procurement, with 30 percent of the overall points awarded based on cost. (See “Criteria for Evaluating Bids” section of the RFP for additional information). Bidders are encouraged to submit budgets that are cost effective.

The contract resulting from this RFP will be for a term anticipated to begin July 1, 2020 and to end June 30, 2025.

New York Statewide

See Mandatory Requirement section of the RFP.

Components contained in RFP# 19-035 are as follows:

1. Description of Services to be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

Questions and Answers – Posted 1/29/20

Questions regarding the request must be submitted by email to EMAP@nysed.gov no later than the close of business January 15, 2020. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than January 29, 2020. The following are the designated contacts for this procurement:

Contact Information for Questions

Program Matters	Fiscal Matters	M/WBE Matters
Brielyn Smith	Adam Kutryb	Brian Hackett

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than February 19, 2020 by 3:00 PM:

1. Submission Documents labeled Submission Documents - RFP #19-035 Do Not Open
2. Technical Proposal labeled Technical Proposal - RFP #19-035 Do Not Open
3. Cost Proposal labeled Cost Proposal – RFP #19-035 Do Not Open
4. M/WBE Documents labeled M/WBE Documents—RFP #19-035 Do Not Open
5. CD or USB Flash Drive containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Office. Place in a separate envelope labeled CD or Flash Drive-RFP#19-035 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department Bureau of Fiscal Management Attn: Adam Kutryb, RFP# 19-035 Contract Administration Unit 89 Washington Avenue, Room 501W EB Albany, NY 12234

Each bidder will be scheduled for a mandatory demonstration of the product it proposes. The demonstration will be scheduled in consultation with the contractor. It is anticipated that all demonstrations will be scheduled for one hour on a date mutually agreed upon by NYSED and the bidder. Demonstrations may be conducted either in person at NYSED’s Albany, NY office or by webinar. This demonstration must take place between 3/2/2020 and 3/13/2020.

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RFP Documents RFP Document (PDF) | RFP Document (Word) RFP Submission Documents (PDF) Cost Proposal Spreadsheet (Excel) Questions and Answers – Posted 1/29/20