IFB #20-004

Transportation: Shinnecock Indian Reservation to and from Tuckahoe Common School District

RECENT UPDATES Update 4/28/20: Due to the COVID-19 emergency, bidders for IFB 20-004, Transportation: Shinnecock Indian Reservation to and from Tuckahoe Common School District, are requested to submit their bids electronically to CAU@nysed.gov. Please see the information below for instructions on submitting an electronic bid. All bids must be received by 3:00 pm Eastern Time on May 12, 2020, to be considered. Questions & Answers Summary: No questions were received. Bids are due at 3 p.m. on May 12, 2020.

IFB Documents IFB Document in PDF | RFP Document in Word IFB Submission Documents in Word IFB Attachment A: Bid Form – Cost Proposal

The New York State Education Department (NYSED) is seeking bids for the transportation of certain Native American pupils from the Shinnecock Indian Reservation to and from the Tuckahoe Common School District and other schools as needed. The transportation to be provided must include but is not limited to the regular school year, including late busing, as well as summer school transportation. Transportation will also be provided for children with disabilities and/or academic interventions, which may require abbreviated school days. Eligible applicants include private bus companies, motor coach companies and school districts who meet NYS DOT, DMV and SED requirements in the area of school bus transportation. NYSED will award one (1) contract with a term of five (5) years. Transportation will be provided for the 2020-21 through 2024-25 school years, including summer school sessions as needed. The contract will run from September 1, 2020 - August 31, 2025.

Subcontracting is not allowed for this contract; services must be provided by the bidding organization.

There are no M/WBE goals for this IFB. However,as part of NYSED's commitment to utilizing M/WBE firms, NYSED strongly encourages bidders to use New York State certified M/WBE firms to the greatest extent possible.

The vendor must agree to all specifications outlined in the IFB. This includes signing the Mandatory Requirements Certification located in 5.) Submission Documents.

Components contained in IFB #20-004 are as follows:

1. Description of Services to Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

Update 4/28/20: No questions were received. Bids are due at 3 p.m. on May 12, 2020.

Questions regarding this IFB must be submitted by E-mail to NATransportIFB@nysed.gov no later than the close of business April 14, 2020. Questions should be identified as either Program or Fiscal. A Questions and Answers Summary will be posted here no later than April 28, 2020.  

Contact Information for Questions

Program Matters	Fiscal Matters
Clarissa Jacobs-Roraback	Thomas McBride

Due to the COVID-19 emergency, bidders for IFB 20-004, Transportation: Shinnecock Indian Reservation to and from Tuckahoe Common School District, are requested to submit their bids electronically to CAU@nysed.gov. Please see the information below for instructions on submitting an electronic bid. All bids must be received by 3:00 pm Eastern Time on May 12, 2020, to be considered.

1. As indicated in the RFP, technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
3. The following forms of e-signatures are acceptable:
   1.  handwritten signatures on faxed or scanned documents.
   2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign.
   3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents. 
4. Unacceptable forms of e-signatures include:
1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing.”
5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
6. In order to ensure the timely receipt of your bid, please use the subject line “BID SUBMISSION IFB 20-004” - failure to appropriately label your bid or submitting a bid to any email address other than CAU@nysed.gov may result in the bid not being received by the deadline and considered for award.
7. Bids received after 3:00 pm Eastern Time on May 12, 2020, will be disqualified.

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IFB Documents

IFB Document in PDF | RFP Document in Word IFB Submission Documents in Word IFB Attachment A: Bid Form – Cost Proposal