SAN DIEGO, CA, UNITED STATES, March 26, 2024 /EINPresswire.com/ -- Soutron Global, an internationally recognized provider of information management solutions for corporate libraries and digital archives, announces the availability of a new blog resource to help information professionals understand how to use Soutron in conjunction with SharePoint titled "Advantages of Advancing Your Information Management with Soutron and SharePoint Integration to Increase Findability and Usability."

This comprehensive blog post explores the challenges faced by organizations struggling with information sprawl and the limitations of using just MS365/SharePoint folders for document management. It highlights how Soutron's integration with SharePoint offers a powerful solution to enhance information findability and knowledge discovery.

“In today's AI-driven digital age, secure information management is no longer a luxury, it is a necessity. The quality of your information and data is even more important than it was 30 years ago when we first learned the rule ‘Garbage In, Garbage Out’ (GIGO), " says Tony Saadat, President & CEO at Soutron. "Our new blog post explores how Soutron, in combination with SharePoint, can empower organizations to improve findability, capture knowledge more effectively, and streamline secure information access for users. And if you choose to have some information resources ingested by an AI-engine, you will have stopped the GIGO rule from affecting the output and ensured quality generative AI-based outcomes".

The blog post dives into ten key advantages of leveraging Soutron and SharePoint integration, including:

• Purpose-built, Secure Central Information Portal: Create a user-friendly, secure information portal database tailored to the specific needs of your organization.

• Advanced Metadata Management Enhances Findability: A poly-hierarchical metadata structure allows for richer contextualization when tagging with keywords, providing for more accurate search results.

• Proactive Knowledge Capture: End-user submissions empower users to submit informative materials and knowledge assets for inclusion in the system.

• Peer Document Review: Peer review of submitted materials ensures a knowledgeable review of documents is performed prior to submission to the database.

• Thesaurus for Authority Control: Maintain consistency and accuracy in metadata tagging with a built-in thesaurus.

• Catalog or Archive Physical Assets: Track and manage the location of physical project artifacts alongside digital information to provide a more complete set of information.

• Detailed Management Reports: Gain valuable insights into content usage and user search patterns.

• Enhanced Security: Soutron provides granular access control and password protection for sensitive information.

• Immediate Information Access: Archived and cataloged materials are readily available to authorized users.

This new resource also explores how Soutron integrates seamlessly with SharePoint, providing benefits such as:

• Enhanced Access: Clients leverage SharePoint as a gateway to the Soutron information database, combining Entra ID SSO with Soutron security permissions for streamlined entry.

• Added Value: By integrating SharePoint document links directly into Soutron records, clients enhance the resource's utility and relevance.

• Simplified Access: Embedding the Soutron search widget on a SharePoint page offers a Google-like search experience, facilitating fast and efficient access to materials.

To learn more about how Soutron and SharePoint integration can transform your information management, download the complimentary blog article, "10 Advantages of Upgrading your Information Management with Soutron SharePoint”: https://www.soutron.com/en_us/blog/general/10-advantages-of-upgrading-your-information-management-with-soutron-and-sharepoint-integration-to-increase-findability/

About Soutron Global, Inc.
Soutron is a cloud-based, scalable information management system for special collection libraries, archives, and information hubs. The company is an internationally recognized provider of information management solutions that make knowledge management effective, saving corporations time, effort, and money. As a client-driven company with strong, award-winning leadership dedicated to “Managing Library and Digital Archive Transformation," Soutron Global partners with special libraries, archives, and information hubs around the globe to transform their information management with innovative, flexible, and easy-to-use solutions. Our clients' success is our success, and for over 35 years, we have been dedicated to exceeding their expectations.

Tony Saadat
Soutron Global
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